Job Information
EMCOR Group Accounting Clerk (FDIC) in Arlington, Virginia
Description
About Us:
EMCOR Government Services offers an experienced single-source solution for meeting the routine and mission-critical needs of federal, state, local and other government organizations. By combining our expert professional technicians, commercial best practices, extensive facilities knowledge and strong commitment to reliable, responsive service, we enable our government clients to achieve consistently high-performance facilities, on-time projects and long-term value.
Job Title: Accounting Clerk (FDIC)
Job Summary: EMCOR Government Services is seeking a Accounting Clerk in Arlington, Virginia.
Essential Duties & Responsibilities:
Dealing with all locations, DC & VA ( high volume invoices) to be resolved, received and approved)
Handing, reviewing matching invoices, preparing all the docs for both location’s ,BASE, RWO and interior constructions invoices
Work with Microsoft Office Suite to produce professional, accurate documents as needed.
Create/complete service requests in Maximo
Ensure invoices are processed out of staffview daily
Contact vendors for invoices and resolve incorrect costs
Upload monthly RWO’s that are billed into the Maximo system
Work with the Accounting Department to ensure that invoices, receipts, and other vendor-related documentation is accurate and timely.
Research/Manage Vendor Status on Procurement Data
Submit necessary paperwork for opening a PO and RWO.
Ensure all POs are received if services were rendered prior to the months end cutoff.
Process all DC/VS-Base and Reimbursable PR Requests and Change Requests
Process all DC/VS-Base and Reimbursable Subcontract agreements
Create-RWO’s as needed-Prepare copies for FDIC approval/signatures
DC & VAS Base Contract Maintain book and spread sheet for tracking
DC & VAS billing - monthly
Retrieve billing work-file; pull all RWO’s; ensure that invoice is present; make necessary copies
Run time and pay historical report in Crystal Reports; document amount billing and indicate if it is partial bill, or final bill. Get approval signatures from project mgr.; upload and send
Retrieve invoice to review and approve-once received back I make copies distribute as necessary and file
Deliverables- create and submit to FDIC-continually adding reports as requested to ensure compliance of contract
DC/VS Payroll Create spreadsheets from time sheets; verify that time matches hours worked; verify calculations; upload time into JDE; generate Crystal Reports- Time and Pay Edit Report; submit to DC/VAS managers for approval; Print and retrieve signatures
DC/VS Employee Files – create/update/maintain in accordance with guidelines
Cover Helpdesk and Maximo as needed
Subcontractor Reporting System DC & VAS-quarterly – create reports and enter data
Update quarterly contractor log of employees.
Other duties as assigned.
Qualifications:
3-5 years of relevant experience working in a similar setting
Must be proficient in Microsoft Word, Outlook and Excel.
Excellent organizational skills
Ability to multi-task, prioritize and complete all tasks timely
Ability to work in a fast pace office
Excellent customer service skills
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
#EGS
#LI-NS1
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)