Job Information
EMCOR Group Receptionist / Accounting Admin. in Los Alamitos, California
Description
Job Title: Receptionist / Accounting Admin
Job Location: KDC Inc. (Los Alamitos, CA)
Reports to: Controller
FLSA Status: Non-Exempt
Salary Range: $22 to $25/hour
Prepared Date: July 2, 2024
Job Summary: KDC Inc. has an immediate opening for a Receptionist / Accounting Admin for our Los Alamitos office. This position will be responsible for the professional operation of the switchboard, greeting visitors, processing and payment of vendor invoices as well as other related accounting tasks.
Essential Duties and Responsibilities:
Screening and forwarding incoming phone calls promptly and courteously
Receiving visitors at the front desk by greeting, directing, and announcing them appropriately
Maintain office security by following safety procedures and controlling access via the reception desk
Sorting, distributing, and scheduling incoming and outgoing mail and packages including the logging of all checks received
Perform daily maintenance of coffee machines, including restocking, ordering, and maintaining adequate inventory.
Contacting vendors to schedule repairs/maintenance for coffee machines, postage meter, paper shred bins, etc.
Process and review incoming invoices ensuring accuracy, proper coding and adherence to company policies
Perform 3-way match of invoice to purchase order and receiving ticket
Accurately enter vendor invoices daily into paperless system
Collaborate with internal departments to obtain necessary approvals for invoices and research and resolve invoice discrepancies and issues in a timely manner
Respond to vendor inquiries and maintain positive vendor relationships
Verify and reconcile vendor statements addressing any discrepancies and reconciling outstanding balances
Assist in monitoring accounts payable aging reports and ensuring timely payments to vendors
Responsible for assisting in the job close out process by reviewing all purchase orders for committed cost and confirming all invoices have been received to closeout POs
Responsible for setting up new vendors in software with all required audit documentation
Request and track vendor lien releases as needed
Assist the Accounting Team with other administrative tasks and projects as time and business needs allow
Qualifications: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Attributes: The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
Requires a high school diploma or equivalent
Three years of relevant experience in an office environment
Must have excellent telephone etiquette, communication skills, and interpersonal skills
Two plus (2+) years of accounts payable experience, preferably in a high-volume atmosphere is a plus
Construction accounting with job costing experience preferred
Punctuality, reliability, and strong work ethic
Must be detail oriented, with the ability to multitask and prioritize work
Self-starter - resourceful and proactive when issues arise
Must have a team player attitude and be willing to help out
Strong computer skills, including proficiency with Microsoft Office 365 - outlook, excel, and word
Language skills: Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in a typical office environment. The noise level in the work environment is usually low to moderate.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.